Sending the Notice of Mandated Three Year Reevaluation

All Individualized Education Programs (IEPs) must be reevaluated at least once every three years.

Note: In some cases the parent or guardian and the principal may agree to waive the mandated three-year evaluation. This must be indicated in SESIS.

To send the Notice of Mandated Three Year Reevaluation

Locate the student's profile.
How?
Review the Process Status section to verify that the process status is correct.
If the process status is not correct, make the necessary updates in CAP.

Note: Updates take approximately 24 hours. You will need to wait for the update to occur before proceeding to the next step.
From the Actions bar, click Documents.

A list of all documents for the student appears.
From the Create New Document drop-down menu, choose Mandated Three Year Reevaluation.
Click the Go button.
Click the Create button.

The Mandated Three Year Reevaluation document appears.
Click the calendar () icon next to the Date field and choose the appropriate date.

Note: The default date is today's date.
Click the Save, Done Editing button.
Finalize the document.
How?
From the Actions bar, click Send/Print Letter.
Click the OK button to record sending the letter as an event.

The event log appears.

Note: The send/print date is automatically recorded and the Description field is auto-populated. No other fields are required.

Note: If the letter will not be mailed today or if a second copy is being printed and the event log does not need to be updated, click the Cancel button.
Click the Accept/Print button.

The Print dialog box appears.
Choose the appropriate printer and click the Print button.

The letter prints.
Click the link to return to the previous screen.
Create the Assessment Planning document.
How?

SH7254

Last revised: September 23, 2010