Completing the Prior Notice Package (PNP) for Placement

When an Individualized Education Program (IEP) is finalized, you must create and send the Prior Notice Package (PNP) for Placement to the parent or guardian. The package will contain one or more sections, depending on factors such as the student’s process stage, the type of placement being recommended, etc.

The possible sections for any Prior Notice Package for Placement are:

• Prior Written Notice (PWN): a summary of the student’s IEP recommendations.
  
  
• School Location Letter: identifies the school location that the student is assigned to attend, if the student is changing schools. The School Location Letter is automatically included when the student has been placed in a new school.
  
  Placement staff associated with the Office of Student Enrollment and District 75 will add this section manually, if needed.
  
  
• Consent for Initial Provision of Services: For initial cases, the parent or guardian must consent to the placement indicated in the Prior Written Notice by signing and returning this form. The student cannot receive special education services until signed consent is received.
  
  This form is not required for annual reviews or reevaluations.
  
  
• Consent for Services/Deferred Placement: When the student is recommended for deferred services, the parent or guardian must consent to the deferment. This is true for all process stages.
  
  
  

To create the Prior Notice Package (PNP) for Placement

1. Locate the student’s documents.
   How?
   
   
2. Verify that the most recent IEP has been finalized.
   
   Important: Do not create the PNP or place the student until the IEP is finalized.
   
   
3. From the Create New Document drop-down menu, choose Prior Notice Package for Placement.
   
   
4. Click the Go button, then click the Create button.
   
   The Prior Written Notice (PWN) section of the PNP appears in edit mode.
   
   
5. Review each section of the document for accuracy.
   
   
   • Most sections of the PWN are automatically completed based on the information in the student’s finalized IEP and Assessment Planning document.
     
     
   • At least one document must be indicated in the Evaluation Procedure/Assessment/Record/Report section for the PNP to be finalized.
     
     Note: Rarely, you may need to add assessments, reports, or other materials that were provided after the Assessment Planning document was finalized. These should be added using the Evaluation Procedure/Assessment/Record/Report drop-down menu.
     
     
6. Complete any remaining required sections using the lookup links, text fields, checkboxes, calendar icons and prompts.
   
   
7. To indicate on the printed letter what is being included in the package, check the checkboxes next to any form(s) to be sent to the parent or guardian:
   
   
   • Parent Consent Form: if it is an initial case or deferred placement.
     
     
   • School Location Form: if it is an initial case or the services will be provided at a new location.
     
     
   Important: Checking these boxes does not cause these sections to automatically print. To print these sections, click the Select drop-down () icon and select the desired form. If the Select drop-down icon is not visible, no additional sections are available.
   
   
8. Click the Save, Done Editing button.
   
   
9. If necessary, review the following additional sections of the PNP.
   
   
   1. If this is an initial case, review the Consent for Initial Provision of Services.
      How?
      
      
   2. If the student is recommended for deferred placement, review the Consent for Services/Deferred Placement.
      How?
      
      
   3. If this is an initial case or the student will be moving to a new location, review the School Location Letter.
      How?
      
      
10. Finalize the document.
    How?
    
    Important: The PNP must be finalized before it is printed and given to the parent or guardian.
    
    
11. Print each applicable section of the PNP.
    
    
    1. From the Actions bar, click the Select drop-down () icon.
       
       Note: If the Select drop-down icon is not visible, no additional sections are available. Proceed to step 3.
       
       
    2. Select Prior Notice Package for Placement.
       
       The finalized Prior Notice Package for Placement appears.
       
       
    3. From the Actions bar, click Send/Print Letter.
       
       
    4. Complete the appropriate fields to record sending the letter as an event in the student's event log.
       
       Important: If the PNP will not be mailed to the parent/guardian, edit the Event Description text box to indicate the actual form of delivery used, for example "Gave to parent at the end of the IEP meeting."
       
       
    5. Click Accept/Print.
       
       
    6. The print dialog box appears.
       
       
    7. Choose the appropriate printer and click the Print button.
       
       
    8. Click the Back to previous screen link at the top of the page.
       
       
    9. If other sections, such as the School Location Letter, Consent for Initial Services, or Consent for Services/Deferred Placement, are included in the Prior Notice Package, select each section and repeat the steps to print the individual sections.
       
       Important: The additional sections will not print automatically.
        
       
12. Provide a copy of the PNP to the parent or guardian.
    
    

Related topics
Placing a student in SESIS
Determining when to use SESIS to place a student
Reviewing a student’s placement information in SESIS
Completing the Consent for Initial Provision of Services in the Prior Notice Package (PNP)
Completing the Consent for Services/Deferred Placement in the Prior Notice Package (PNP)
Completing the School Location Letter in the Prior Notice Package (PNP)