Discharging a student

In some cases, when a student is discharged in ATS, the student is automatically discharged in SESIS and made inactive. In other cases, an ATS discharge does not automatically inactivate the student in SESIS and the Individualized Education Program (IEP) team member must create the Discharge document in SESIS to inactivate the student in SESIS.

Important: For public school students, the student must be discharged in ATS before the Discharge document can be created in SESIS. The discharge information received from ATS is required to properly update the Discharge document in SESIS. For non-public school students, the discharge process begins with the Discharge document in SESIS.

To discharge a student

  1. Determine if the student attends a public school.

  2. Select from below.

    If... Do this...
    Yes, the student attends a public school
    1. Proceed to step 3.
    No, the student does not attend a public school
    1. Create the Discharge document.
      How?

    2. In CAP, discharge the student.

      Important: The discharge in SESIS will not migrate to CAP. The individual must also discharge the student in CAP.

  3. In SESIS, review the Discharge YTD report.

  4. Determine if the student is listed on the report.

  5. Select from below.

    If... Do this...
    The student is not listed on the report The student has not been discharged in ATS.

    Note: If you have confirmed that the student was discharged in ATS, refer to the troubleshooting steps.
    1. Proceed as follows:

      • If the student attends a public or charter school: Contact the person at the student's school who is responsible for ATS to discharge the student.

      • If the student attends a non-public school: The CSE must initiate the discharge in SESIS by creating the Discharge document.
    The student appears on the report and is listed as Inactive No further action is needed.
    The student appears on the report and is listed as Active
    1. Determine if the discharge reason is one of the following:

      • Transferred to a New York City Private School

      • Transferred to a New York City Parochial School

      • Transferred to an institution (Non-DOE)

      • Parent moved out of New York City

      Note: Only the discharge reasons listed above will automatically discharge the student in SESIS.

      Note: If the discharge reason is one of the above, troubleshoot the discharge issue.

    2. Contact the parent or guardian to verify that the student no longer requires services from DOE.

      Note: At least two outreach attempts should be made and logged in the student's event log.

      Important: If the parent or guardian indicates that the student will continue to receive services from DOE, do not create the Discharge document. The student must remain Active in SESIS.

    3. Locate the student's profile.
      How?

    4. Log all outreach attempts in the student's event log.
      How?

    5. Create the Discharge document.
      How?

      The student will be made inactive in SESIS within 24 hours.

    6. Discharge the student in CAP.

      Important: The discharge in SESIS will not migrate to CAP. You must also discharge the student in CAP.

Related topics
Creating the Discharge document
Troubleshooting discharge issues

SH7528
Last revised: March 16, 2012